Page Comparison

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Section 2: Voting Member Criteria

State how a student becomes a voting member [e.g., attends a certain % of meetings/events, pays dues, etc] and if there are any criteria for any other membership categories. This is an important issue for your organization – you want to make sure that students listed on your voting member list are active, interested students in your group.

Section 3: Removal of Members

Membership Revocation: Membership can be revoked for members who fail to meet eligibility criteria, violate club rules, or engage in behavior deemed detrimental to the club's goals and values. The process for revoking membership should be clearly outlined in the bylaws.

State the process to remove any member who is not in good standing with the club. Due process must be followed. Things to consider are: reasonable notice to the person being considered for removal, opportunity to defend their position, quorum needed to vote, timeline for the process, appeal process.

III. OFFICERS.

Section 1: Officer Qualifications

Identify what qualifications a student must have to be eligible to be an officer. This may include GPA, length of time in organization, previous experience, etc. All officers must be current Northwest Vista College students. See Article IV for Election procedures. 

Section 2: Elected OfficersList the positions in descending order (e.g., President, Vice-President, etc). If you choose to have a non-hierarchical structure -–that is great! Then just list the Student Activities contact person first.

• President

• Vice President

• Secretary/Recording Officer

Section 3: Duties of Officers

List each officer position and their duties. You can include this information in Section 2 if you prefer. You may rename positions and form a non-hierarchical structure. Term of office should also be addressed (e.g., academic year, April 1 – March 31)

Typical duties include:

President: preside at meetings, call special meetings, primary contact with the institutions, appoint committee chairs, runs the election process, other

Vice-President: assume President’s duties in his/her absence, schedule meeting/practice rooms/facilities, primary contact with OSL, plans member/officer training programs, other

Secretary: takes and distributes minutes of all club meetings, recorder keeper (current and past members, files minutes, etc), club historian, notify members of meetings, handles the official correspondence of the club, other Treasurer: keeps all financial records, notifies organization of financial issues, prepares budget/allocation requests, primary funding board representative, other.  

Section 4: Vacancy in Office

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A quorum shall be present, and a (x%, 2/3, simply majority) vote of the voting members shall decide upon removal.While you will hopefully not need this section, it is very important that you have a process in place. When you need it, this will clarify the procedure and take out some of the difficult personal

issues….

Section 6: Appeal of Removal of Officers

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